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Job Description

Job Title:

Manager (Admin)

Level:

EX

Function:

MANUFACTURING

Department(Sub-function):

SUPPORT SERVICES

Office/Location:

AURANGABAD

 
  1. JOB PURPOSE

To ensure smooth operations of all administrative functions at the plant location.

  1. REPORTING RELATIONSHIPS

Reporting to

Direct Reports

GM ( SUPPORT SERVICES)

 
  1. INTERACTION WITH  STAKEHOLDERS

 

Internal

External

Direct
  • Employees, CLs
  • Facility Engineering
  • Maintenance
  • Union & Various committees
  • Finance
  • Vendors
  • Govt. Authorities
  • Auditors

 

Indirect

 

 
  1. JOB REQUIREMENTS

Educational Qualifications

Relevant Education in Business Administration/ Management

Work Exp

Min:10

Max:15

 

Industry Specification

 

 Addnl Requirements

NA

Preferred Vernacular Language:

 

 

Age

Min:25

Max:40

 

Need for travel

Occasional
  1. KEY COMPETENCIES (Repository & Standard Libraries for Competency Framework - Drop down options access to Admin)

Technical/Functional
  1. Understanding and exposure to administrative functions in manufacturing environment.
  2. Should be conversant with various process in Vendor life cycle i.e vendor registration, PO preparation, billing to discharge of payment etc.
  3. Awareness of various Legal/statutory requirements of all administrative functions
  4. Expertise in MS Office (Word, Excel & PPT)
  5. Understanding and exposure to cost reduction techniques in Admin function
  6. Preferably should have knowledge of TPM, ISO 14001; OHSAS etc. , Should demonstrate Continuous improvement (Kaizens) in all administrative functions.

Behavioral

 Continuously raise the bar; Ensure results with speed; Meet customer expectations

 

  1. KEY RESPONSIBILITIES (Role Based - Std Library)
  1. Managing various administrative functions (Canteen, Transportation, Housekeeping, Guest house operation, Horticulture etc. ).
  2. Ensuring effective utilization of manpower/resources in all administrative functions.
  3. Ensuring optimum/ effective utilization of funds in providing congenial work environment in the work premises.
  4. Liaising and efficiently co-coordinating with the various vendors/organizations for the finalization of deliveries as per service level agreements.
  5. Driving and implementing various cost optimization initiatives in all administrative functions.
  6. Fleet management for Senior Executive vehicles, Travel desk management, Courier services etc. though team of associates.
  7. Preparing & Submitting various MIS to Management.
  8. Drafting & implementing SOP’s of all administrative functioning & standardization of processes.
  9. Liaison with Government Authorities related to various administrative function.
  10. Upkeep of infrastructure and equipment related to administrative functions.

 

 

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